Documenting VT Systems
When specifying a Vertical Transportation Equipment Management Software platform for annual services.
FM-Pro- VTPro™ is a commercially available solution for building an inventory of commercial VT systems.
The application software can incorporate detailed as built construction records with a document management area at both the facility and VT section pages.
As Built VT SystemsFor the Individual VT asset areas, the program will provide data areas for documenting.
VT assessment information is organized and inventoried using references from the CSI master format, VT type classifications. A widely used classification method widely shared between North American Architects, Engineers and Building owners.
As the sample below demonstrates using a combination of industry standards, naming and numbering will allow a consistent accounting of the inventory of VT systems, even when using multiple service providers.
| Electric Traction Elevators | 14 21 00 |
|---|---|
| Electric Traction Freight Elevators | 14 21 13 |
| Electric Traction Passenger Elevators | 14 21 23 |
| Electric Traction Service Elevators | 14 21 43 |
Sample:CSI Numbering use of Electric Traction Elevators there is a general group noted by 14 21 00 and specific types under this category e.g. 14 21 23. The addition of listing the VT system components; power source, relays, description/configuration further enhances the as built information.
Commercial VT System- As Built Data
| VT Equipment | |
| Existing Equipment type | Document the make and model of the Vertical Transportation Equipment. |
| Installation Description The core information is obtained by on-site observation of reference from "As Built" records. Equipment type standard entries are listings of the component; relays, power sources, capacity specifications, equipment cab, door configuration (elevators); railings, and speeds, and slope (people movers) Include any applicable details for referencing the installation and power source. | |
| Core Photos | Include Core Photos in report to document the equipment installation. |
| Observed Defects | |
| 1. Type of Defect | Defect type (e.g. belts, closures, bearings, cab doors). |
| 2. Severity | Severity rating (Minor, Moderate, Major) |
| 3. Quantity | The quantity of this defect type |
| 4. Status | Outstanding if this defect has yet to be repaired. |
| 5. Photo | Photo (s) shows the defect. |
| 6. Details and Condition | A description of the type, cause, quantity, required service, observation details |
| Equipment Details | |
| 1. Description | A description of the equipment installation, electrical, power source, location and type of relays. |
| 2. Photo | Photo shows installation detail and attachment points as applicable. |
| 3. Details and conditions | Details and condition information for each VT that should be documented. |
| Equipment Surveys | |
| 1. Type of Survey | The type of survey performed. |
| 2. Date performed | Date of the survey. |
| 3. Equipment, component condition | condition (e.g. good, failed). |
| 4. Survey details | Additional information about the survey performed, if required |
| 5. Survey photos | One or more photos, with a date and description of the findings |
| 6. Testing Results | One or more tests performed, with a date and description |
| 7. Historical | Record any relevant history, delta of previous tests/surveys |
| Recommendations | |
| 1. Type of Activity | Type of activity - e.g. inspection, repair, replacement etc. |
| 2. Budget Year | Recommendations to be completed, a specific budget year. |
| 3. Action Items? | Recommended activity is one that must be done ASAP in order to eliminate health and safety issues, or to prevent high cost repairs later. |
| 4. Allocation | Budget allocation - e.g. expense or capital. |
| 5. Urgency | Urgency - low, moderate, high. |
| 6. Budget Cost | Estimate budget amount |
| 7. Details of Activity | An explanation of the recommended VT activity. |
| 8. Scope of work | Any reference documents |
Summary
In the VT system construction, list the VT system components, installation Including listing the critical components, listing type the dimensions of each VT component and specifications for the VT system.
In VT system details provide a description of the primary installation servicing details, per each VT equipment.
The VT defect area should support entering observed defects for each VT area. The defect descriptions should apply to each unique VT system as to provide the district the ability to track defects rates by each VT type.
