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Annual Roof Management Programs

RoofPro™ is a commercially available solution that has advanced tools to perform roof management services.

The application subscription provides user access, administration rights and technical support during the subscription period. The access can be restricted by the administrator to facility and roofing asset(s). The application software can incorporate detailed as built construction records with a document management area at both the facility and roof section pages.

The disciplined data standards provided options for advanced defect and roofing analytics and comparative performance tracking.

The standard reports available in the software can adjust content for producing customized reports, and options for incorporating data, photos and attached PDF documents in the report.

Facility Details

The roof management software can document the Facility Name, Address, Facility contact name(s), phone number & email for each Facility. Location, building use, description, above and below grade floors, structural frame type(s), estimated service life.

Roof Systems

For the Individual roof asset areas, the program will provide data areas for maintaining individual roofing asset information areas:

  • Roof Section Summary
  • Roof System Construction
  • Rooftop Details
  • Rooftop Equipment
  • Defects
  • Inspections
  • Surveys
  • Recommendations
  • Work History
  • Warranties


The roof information summary area will include the installation year, size in (square feet) a CSI description of the roofing type with the corresponding description and master format number from the roofing type group. Provide an estimated cost of replacement. A planned maximum service life in years with an assessed service life remaining in years, with an observer assigned condition rating from 100-0.

In the roof system construction, list the roof system components and method of attachment from the structural deck to the top surfacing. Including of the thickness of each component and the R-value of each roofing component and the total R-value for the roofing system.

In roof system details provide a description of the primary details, terminations and penetrations per roof area.

The program provides a data area for rooftop equipment. The data entry supports identification of HVAC and Rooftop equipment by CSI description type, with options for entering model, capacity and manufacturer. A condition rating from 100-0 and an estimated replacement date that may be used by district personnel.

The roofing defect area should support entering observed defects for each roofing area. The defect descriptions should apply to each unique roofing system as to provide the district the ability to track defects rates by each roofing type.

The inspections/roof observations can be documented with the dates the inspections occurred and the name of the observer. The program provides the option to track entered defects to the observer and date of observation.

The survey area allows documenting the activities that would be specific tests or activities. The survey area supports listing drone surveys, thermography, moisture probs, and core cuts. The survey record allows attaching images and files to the record.

The Roof Management system provides a template report generated with text and photographic observations. The facility personnel can edit the data options for producing customized reports.

Roofing recommendations have an editable description for capital and expense repairs with a budget year. Recommendations can be tracked from recommended through completion. At completion the software will automatically transfer the record to work history.

The software provides an option to link defects as closed with the completion and transfer closed defects to work history. Work history will have a documented program area to list all work completed on the roof section. Closed defects can be observed and any as built documents, punch lists and drawings can be attached.

Warranties will be managed in the software for each roof section. The warranty will be described by roof section, issue date, roofing type, or component type material(s). Issue date, expiry date, warranty number, issued by and contact information. The program will provide the option to attach the warranty documents including any compliance requirement.